Questionnaire Versions

[Anonymous]

Can anyone point me to documentation or give me an explanation how teams are implementing versions for Questionnaires in their projects?

I have been reviewing the question library and several of our questionnaires.  I can see that there are options to add hide/show rules for a single questionnaire and it seems it would be possible to create questions in the library for "year", as an example.  Then, I could add rules that when the assessment is created and a variable is x, then use the 2014 questions vs. 2013 (again as an example).

However, it seems to me that this could become a nightmare viewing and maintaing after several "years" (aka several revisions) considering you could have over 100 plus questions.

However, what if I'd like to just create a brand new questionnaire from scratch... To give some background, we have 2 questionnaires that I want to merge into one and would rather start fresh than revamping one of the existing questionnaires.

I realize that our target app has a lot of calculations that we will need to update in order to pull data from the new assessment, but I haven't seem to have found how other teams have addressed this in their designs.

I have watched one of the weekly training videos on questionnaires and question library but it didn't seem to address versions, only adding new questions.

[Anonymous]

No one has commented on my post. So, I wanted to add a bit more info to clarify my question.  We inherited this design that has 2 assessments(questionnaires) for every product and service (target app).  I would like to merge the 2 questionnaires into 1 and then be able to create a new version annually or as needed.  I am wondering how other teams manage this.  Since some of the data from the current assessments roll up to the P&S do they just alter the existing assessments to include the new questions and use the hide/show rules or do they create a brand new assessment and alter the cross-references at the Product and Service level?  Or do folks have other design ideas?

[JasonYork]

I can answer the part of your query concerning functionality, not sure if it addresses all of it. Anytime you create a questionnaire record it essentially takes a snapshot of the fields and layout of the Questionnaire. Once it has been created, new question fields created in the Questionnaire will not appear in existing questionnaire records.

I have heard of a number of clients who repurpose Questionnaires on an annual basis, hopefully one of them can chime in with their own experiences on the topic.

[MorganClark]

Is there any documentation on this? Seems like using using events to manage question versions will be difficult to maintain.